Did you know you can sum a column in Excel with one click?!
As brokers and underwriters, time is a precious commodity. We need results fast!
Because time is of the essence, we put together this guide on the 5 fastest ways to do a Sum in Excel
One Click – Status Bar
If you need to add an entire column, by far the fastest way to sum a column is to click on the letter of the column with the numbers you want to sum. That’s it!
The results are displayed below on the Excel Status Bar. The status bar will display Average, Count and Sum.
Click on the column letter to sum the column. The Average, Count and Sum are displayed on the status bar.
This method also applies to rows. Click on the row to Sum the numbers entered across a row.
Note that this method is sensitive to Data Filters. The results displayed on the status bar will reflect the data visible when filters are applied. We applied a filter to select only Crime policies on the above data. See how the results have changed:
Applying Sum to more than One Column
What if you would like Sum applied to all columns in a spreadsheet? Simple:
Convert data into Table
1. Click on the data range you’d like to Sum – anywhere is fine.
2. Using your keyboard, press Ctrl and T. You will be asked to confirm the data range you would like to convert into a table. Confirm the selection.
3. Click on “Total Row” in your table design.
4. Once you have clicked on Last Row, you have access to a drop down menu to apply a function to each column in the last row. Select Sum as needed.
An added benefit of this method is the ability to manipulate your data by applying filters. This feature can be combined with Filters to only add up visible cells.
And there you have it, 5 fast ways to Sum in Excel!
If you liked using the keyboard and shortcuts to apply Sum function, be sure to check out our Excel Course where we cover expanding selections and filling in Formulas using shortcuts.
Try out the methods above: read sum on the Excel Status, use Sum Function, use AutoSum, use ALT= or format your data as a Table. See which method works best for you and your every day.
If you have any questions, be sure to email us. Happy Learning and Excel with Excel!